Property

PROPERTY COMMITTEE – 2021 ANNUAL REPORT

The physical facilities of Good Shepherd Lutheran Church are where we gather to hear the “Good News of Jesus’ death and resurrection, celebrate the Lord’s Supper, share in fellowship and conduct mission outreach. These facilities serve as the “operations center” from which we implement our many initiatives and ministries that truly demonstrate that, “We are here for GOOD.”

Unfortunately, the COVID pandemic continued to limit our access and use of the campus during 2021, the Property Committee continued its mission of ensuring that the entire campus of Good Shepherd Lutheran Church is maintained, attractive and welcoming to members and visitors alike. A special thank you to all who gave of their time, talent, and treasure during 2021 to carry out our ministry through the maintenance, care and enhancement of your church’s facilities and grounds.

The Property Team’s 2021 activities and accomplishments included:

· Green Team: The Green Team was responsible for weekly mowing and maintaining the church lawn from May through October. A special thanks to Dennis Christenson who went “above and beyond” the call to service and mowed most of the weeks during the past growing season.

à Light barrier: An additional project during the late summer of 2021, was clearing the light barrier (pines and crab apple trees) along the east parking lot of weeds, nightshade and other undesirable plant growth. Thank you to Dennis Christenson and Craig Johnson for who assisted with that labor intensive project.

à Mower Issue: We have a recurring annual issue with the larger Gravely riding mower. The main drive belt seems to break at least once each mowing season. This is due to the stress put on this belt in mowing the berms along the north edge of the campus. This annual repair was further complicated this summer by the discovery that the mower’s roll bar’s mounting brackets had cracked. Fortunately, the mechanic at Kimps Ace Hardware’s was able to weld the brackets and thus eliminate the need for a new mower. The roll bar is a critical safety feature for mowing the berms.

· White Team: Thank you to all who responded to my calls for help with clearing sidewalks following each snow event. Team members ensured that church sidewalks were cleared of snow and ice relatively soon after each event. We continue our snow plowing contract with Dave Cichocki for plowing the parking lots with contract costs based on a per snow event. His fees for snow removal have been unchanged for several years and we thank him for his continued services to our campus.

· Heating and Air Conditioning (Furnaces): A thank you to Brian and Michelle Legois through their business, Professional Heating and Air Conditioning, for maintaining the furnaces and air conditioning units in the facility. Their prompt response to problems during the past year and effecting necessary repairs continues to be very appreciated.

· Parking lot sealing: A thank you to Jesse Mitchell for arranging with his company to seal the east parking lot and circle drive in November. This was long overdue and Jesse’s company sealed the parking lot at no cost to the church. Jesse then arranged for the painting of the lines and handicap designations.

· Janitorial Services: We continue to contract with Lee and Robin Holtz for weekly cleaning and janitorial services.

· Garden beds: Again, thank you to Jon and Nancy DeCleene for the awesome job they continue to do with maintaining and caring for the plants and garden beds that beautify the areas around the church building.

· Computer maintenance: A thank you to Blake Felton for his continued help with maintaining the computers and servers.

· Renewing For Our Future (RFOF): The next RFOF project is to automate the Narthex entrance and vestibule doors and the doors to the Narthex bathrooms to make them handicap accessible. Cost estimates were obtained during November and December and forwarded to the Executive Committee for their decision on whether to move forward with the project.

Tom Hansen, Property Committee

The Property Committee shall be comprised of the congregation vice president, the property management coordinator, technology support representative, and as many members of the congregation as the committee chooses. Each year the committee shall elect a chairperson and a recorder from its membership. The vice president will report from the Congregation Council any action that this committee needs to take, and report to the Congregation Council on behalf of this committee. The committee shall meet regularly.

The responsibilities and duties of the Property Committee include, but are not limited to:

1. Establish, with Congregation Council approval, policies regarding building and grounds usage and decorating.

2. Prepare and follow a preventative maintenance schedule for the buildings and grounds.

3. Make regular inspection of the buildings and grounds and recommend needed repairs, replacement and improvements including space allocations and room layouts.

4. Establish, with Congregation Council approval, policies regarding procurement, usage, and disposal of church property and equipment.

5. Prepare and update annually an inventory of church property and equipment, indicating acquisition date and approximate value of each item, and project and recommend necessary repairs and replacement.

6. Carry out all resolutions of the Congregation Council and/or Congregation on purchases, repairs, and replacement of church property and equipment.

7. Review the property insurance coverage annually and make recommendations to the Congregation Council regarding any changes in coverage.

8. Determine needs and engage adequate custodial services, with Congregation Council approval. Meet periodically with the custodian to discuss care of buildings, special needs and problems relating to custodial services, remuneration, etc.

9. Negotiate contracts with vendors, for Congregation Council approval, for equipment maintenance (HVAC system, organ, office machines, etc.); building maintenance (roof repair, lighting/electrical, plumbing, etc.); grounds maintenance (snow removal, parking lots, turf/landscape maintenance, etc.); and other property management services (garbage and recyclables pick-up, sprinkler inspection, telephone/internet service, etc.).

10. Make and issue keys. Maintain a list of issued keys and review annually.

11. Monitor the buildings and grounds for hazards (fire, slip/fall, electrical, etc.).

12. Enlist and supervise work crews for building and grounds maintenance (lawn mowing, snow removal, special repairs, improvements, cleaning, painting, decorating, landscaping, etc.).

13. Prepare and submit a budget request to the Executive Committee for anticipated property expenses annually.

14. Oversee disbursement of the annual Property Committee budget.